Private Organisations
Specialist support for private organisations managing employee Subject Access Requests and sensitive workplace disclosure. Requests arising from grievances, disciplinary matters and other employment issues can involve large volumes of emails, correspondence and records containing information about numerous individuals. Careful review and redaction helps organisations respond appropriately while protecting third-party information and preserving information that can properly be disclosed.
Complex Employee Subject Access Requests
Employee Subject Access Requests can be particularly complex, especially where they arise alongside grievances, disciplinary proceedings, performance concerns or other sensitive workplace matters. A single request may involve large volumes of emails, correspondence, meeting notes, HR records and information relating to numerous employees and third parties
Grievance & Disciplinary Matters
Careful review of records relating to grievances, disciplinary processes and sensitive workplace matters, including information about colleagues and third parties
Emails & Workplace Correspondence
Sensitive & Third-Party Information
Detailed review of email chains, attachments, internal correspondence and other communications, identifying information relevant to the requester while considering information relating to others
Careful consideration of sensitive and third-party information throughout the review, applying human judgement to what can properly be disclosed and what may need to be protected.
Careful, Human-Led Review
Employee Subject Access Requests often require more than simply searching for a name. Information may appear across long email chains, attachments, meeting notes and other workplace records, and its meaning can depend on the wider context in which it was created
Understanding the Context
Information is reviewed in context rather than considered in isolation, helping to identify what relates to the requester and where information about other individuals also needs careful consideration.
Technology Supports the Review
Search tools and OCR can assist in locating relevant information, but they do not replace manual review. Redaction and disclosure decisions are made using human judgement.
Consistent, Careful Decisions
Documents are reviewed methodically to support consistent decisions, particularly where the same individuals, issues or correspondence appear repeatedly across the records
Clear, Practical Disclosure Outputs
The outcome of each project is designed to give the organisation a clear and practical set of disclosure documents, together with a record of the redaction work completed
Pre-Redaction Review Copy
A working review copy showing the proposed redactions before the final disclosure is prepared.
Final Redacted Disclosure Copy
A completed disclosure copy with the agreed redactions applied, ready to return to the requester.
Detailed Redaction Report
A clear record of the redactions made, including relevant page references, providing a full audit trail.
